Bylaws

SECTION 1.0: BYLAWS OF THE VOLUSIA TPO TECHNICAL COORDINATING COMMITTEE (TCC)
A. The TCC shall consist of highway and transportation planners, professional engineers, those technical personnel made available by the various municipalities and may include but not be limited to the following members:

Total number of Voting Members (28):

  1. Director of Planning and Public Transportation, District Five, Florida Department of Transportation, or representative thereof (1)
  2. One Traffic Engineer from Volusia County (1)
  3. A representative from the Volusia County School Board (1)
  4. A representative from each of the municipalities in Volusia County (16)
  5. A representative from each of the municipal airports in Volusia County (4)
  6. A representative from the Ponce DeLeon Port Authority (1)
  7. A representative from Votran (1)
  8. A representative from each of the cities of Beverly Beach and Flagler Beach (2).
  9. Director of Volusia County Emergency Management Division, or representative thereof (1).

Each member shall be designated in writing by the governing body of said governmental unit.  Each member may be represented by an alternate or alternates designated in writing by the governing body of said governmental unit.  Annually, the TPO Board shall confirm the voting membership of the TCC.

Non-voting Members:

  1. Representative, Florida Department of Environmental Protection
  2. Federal Highway Administration (FHWA), Planning and Research Engineer, or representative thereof
  3. Representative, TPO Staff

SECTION 1.1: MEMBERSHIP APPOINTMENT, QUALIFICATION, AND TERMS OF OFFICE
A. Municipalities and agencies in selecting their representatives, shall name only those technically qualified persons employed by a government or governmental agency for the purpose of planning, traffic engineering, or civil engineering with a responsibility to that government or governmental agency for the control, development, or improvement of the transportation system.

B. Members should be recommended by their government or agency, approved by the TCC and confirmed by the TPO.

C. One or more alternates should be named, approved, and confirmed for each member, provided the recommended alternate meets the technical qualifications set forth in the preceding items.  Alternates may vote only in the absence of the member on a one vote per member basis.

D. Each representative is expected to demonstrate his interest in the TCC’s activities through attendance of the regularly scheduled monthly meeting except for reasons of an unavoidable nature.  In said case of unavoidable nature, each representative should ensure one of his alternates attends.  No more than three (3) consecutive absences will be allowed by the representative or his alternate.  A Subcommittee of Administrative Affairs shall deal with consistent absences and is empowered to recommend removal from membership.  In the event of such a recommendation, the full Committee (TCC) shall decide upon the matter with a majority vote of a quorum of members being necessary.

E. Members and alternates shall serve terms of indefinite length at the pleasure of their respective governmental bodies or agencies.

SECTION 1.2: OFFICERS AND DUTIES
A. The TCC shall hold an organizational meeting as a part of the regular meeting in June for the purpose of electing the Chairman and Vice-Chairman.

B. Officers shall be elected by a majority of the members present at the June meeting and shall serve a term of one year, starting with the July meeting.

C. TCC Officers cannot serve more than two consecutive terms for the same office.  At no time, may a TPO staff member chair the TCC.

D. The Chairman or Vice-Chairman will meet with the TPO Staff to develop the monthly agenda for the TCC meeting.  TPO Staff will provide timely input/materials for the TCC agenda.  FDOT representatives will provide timely input/materials to TPO Staff for agenda items.

E. The Chairman shall preside at all meetings, and in the event of his absence or at his direction, the Vice-Chairman shall assume the powers and duties of the Chairman.  In addition, the Chairman shall attend the regular monthly TPO Board meetings in order to provide a brief presentation on the TCC’s monthly activities.
The Chairman will also serve on the Volusia TPO Board as a non-voting member of the Board.

F. Annually, nominations from the floor will be provided by those committee members present for the election of the officers of Chairman and Vice-Chairman.

SECTION 1.3: MEETINGS
A. Regular monthly meetings of the TCC shall be held on a day and time agreed upon annually by the Committee.  Regular meeting dates and times may be changed by action of the Committee (TCC) to accommodate desirable changes because of holidays and/or other reasons.

B. Special meetings may be called by the Chairman or by initiative of two or more members petitioning the Chairman.  Reasonable notice must be provided to the members and alternates for special meetings.

C. Eleven (11) of the voting members on the Committee (TCC) shall constitute a quorum for the transaction of business.

D. The TPO staff is responsible for the minutes of the meetings and for all notices and agendas for future meetings.  The TPO shall furnish a Recording Secretary for all Committee (TCC) meetings.

E. Notices and tentative agendas shall be sent to members and alternates five (5) working days prior to the regular meeting dates.

F. Request for agenda changes must be received by the Chairman or TPO Staff at least three (3) working days prior to the regular meetings, or one (1) working day prior to the special meetings.

G. Meetings will be open to the public and press.

SECTION 1.4: RESPONSIBILITIES AND FUNCTIONS OF THE TCC
A. The TCC is responsible for coordinating transportation planning and programming; for review of all transportation studies, reports, and plans and/or programs; and for making recommendations to the TPO that are pertinent to the subject document.  The TCC shall assist the TPO by providing technical resources as requested.

B. TCC recommendations to the TPO shall be based upon the technical sufficiency, accuracy, and completeness of studies and plans and/or programs.

C. The TCC shall make priority recommendations to the TPO and/or other agencies responsible for plan and program implementation based upon the needs as determined by technical studies.

D. The TCC will be responsible to the TPO for coordinating all public relation matters concerning the study.

E. The TCC members are expected to provide a summary report to the elected official who appointed them;  TPO Staff will provide the report to the TCC members.

F. The TCC shall serve for the completion of all required transportation studies, plans, development, and programming recommendations required under the Public Laws pertaining to all modes of transportation and transportation support facilities.

G. The TCC shall serve as an advisory committee to any and all duly constituted area-wide transportation authorities and/or boards, as well as area-wide planning boards or councils for physical development, health, social, or comprehensive planning upon direct request of such authorities, boards, or councils.

H. The TCC shall provide the opportunity at each of its meetings for citizens to comment or be heard on any matter pertinent to the transportation planning and programming process.  Comments on specific items as shown on the agenda shall be in writing and shall be read by the Chairman or his designee at the appropriate time.

I. The TCC shall, when feasible and desirable to do so, utilize any means that may be suggested or devised to provide for citizen participation in the transportation planning process.

SECTION 1.5: SUBCOMMITTEES
A. Subcommittees shall be designated by the TCC as necessary to investigate and report on specific subject areas of interest to the TCC.  These may include but are not limited to:

  1. Airports
  2. Highways
  3. Mass Transit
  4. Transportation needs of “transportation disadvantaged” groups
  5. Directions for future growth (local Comprehensive Plan reviews)
  6. Nominating Committee

B. Subcommittees shall be designated as necessary to deal with administrative and legislative procedures relating to the TCC.  These may include:

  1. Administrative matters
  2. Bylaws